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Invoice and Payment Automation That Generates, Sends, and Follows Up Without Anyone Chasing
Late payments are rarely because the client does not want to pay. They are because the invoice sat in a draft folder for three days before someone sent it, or the follow-up reminder never went out, or the payment link was buried in a PDF nobody opened. We automate the entire invoicing cycle from deal closed to payment received.
Invoice to Payment — Fully Automated
Deal closes in your CRM, invoice generates automatically, payment link sent, tracking begins, and follow-ups fire at 3, 7, and 14 days overdue. Accounting synced. No manual steps.
Our Invoice and Payment Automation Services
CRM-Triggered Invoice Generation
Deal moves to Closed Won in your CRM. Invoice generates automatically with the correct amount, line items, and client details. No manual invoice creation. No copy-paste errors.
Automated Invoice Delivery
Invoice sent via email with branded formatting and a direct payment link (Stripe, PayPal, or bank transfer). Delivered immediately after generation or on a scheduled date.
Payment Tracking
Payment received triggers a confirmation email to the client, updates the CRM deal status, and logs the transaction in your accounting system. Outstanding invoices tracked in a dashboard.
Overdue Payment Reminders
Automated reminder at 3 days overdue (gentle). Second reminder at 7 days (firmer). Third reminder at 14 days (urgent with escalation notice). Each reminder includes the original invoice and payment link. Customisable tone and timing.
Recurring Billing Automation
For retainer clients and subscription services. Invoice generated and sent monthly on the same date. Payment tracked automatically. Failed payment alerts sent to your team.
Accounting Platform Sync
Every invoice and payment synced to QuickBooks, Xero, FreshBooks, or your accounting platform. No manual data entry. No reconciliation headaches at month end.
Expense Tracking and Reporting
Weekly or monthly automated financial summaries: invoices sent, payments received, overdue amounts, and accounts receivable aging. Delivered to your inbox.
Invoice Automation Across These Industries
Agencies · Consultancies · Freelancers · SaaS (subscription billing) · Home services (job-based invoicing) · Law firms (time-based billing) · Professional services · Any business that invoices clients and chases payments manually.
Invoice and Payment Automation Pricing
Starter
CRM-to-invoice generation, email delivery with payment link, and basic payment tracking. Core billing cycle automated.
Growth
Full cycle including overdue reminders (3/7/14 days), accounting platform sync, recurring billing, and AR reporting.
Enterprise
Multi-entity, multi-currency billing, and ERP integration. Quoted after discovery.
Why Choose Hyxil for This Automation
No delay. No drafts sitting unsent. Invoice in client's inbox within minutes of deal close.
Stripe, PayPal, or bank transfer. One click to pay. No PDF attachments, no manual reference numbers.
Most businesses mean to chase invoices. Automation does it on the exact day, every time.
QuickBooks, Xero, FreshBooks. Every invoice and payment logged automatically.
Same invoice, same day, every month. Failed payment alerts so nothing slips through.
Invoices sent, payments received, overdue aging. Full picture without building a spreadsheet.
The number on the proposal is the number on the invoice.
Invoice Automation That Gets You Paid Faster Without Anyone Chasing
CRM-triggered generation, direct payment link, 3/7/14-day overdue sequences, accounting sync, and AR reporting. From deal close to payment — fully automated.
Invoice and Payment Automation: Frequently Asked Questions
Does this integrate with my accounting software? +
Can it handle recurring billing for retainer clients? +
What payment methods are supported? +
How much does invoice automation cost? +
Does this replace my accounting software? +
Can the follow-up tone be customised? +
Ready to Stop Chasing Invoices and Start Getting Paid on Time?
Tell us where your business is losing time or revenue. We will map the automation, estimate time and cost savings, and show you a live demo of the relevant system. Free consultation, written roadmap whether you hire us or not.
Free consultation · Accounting sync included in Growth · Fixed project pricing · You own everything